OUR COMMITMENT TO PROTECTING YOUR PRIVACY
On January 1, 2004, the new Personal Information Protection and Electronic Documents Act (PIPEDA), applied to every organization in Manitoba that collects, uses or discloses personal information while conducting commercial activities. PIPEDA is intended to balance businesses’ rightful needs to collect, use and disclose personal information with an individual’s right to privacy.
Collection of Personal Information
Common purposes for which we collect your personal information are:
For our Producers:
• Paying your monthly milk production
• Operating the monthly quota exchange
• Transporting your milk
• Administrating programs
• Ensuring compliance on the Act and regulations
• Milk quality awards
• DFM event registration
If you do not want DFM to have access to your personal information, please realize that we will not be able to provide you with the service you desire. For example, process your monthly milk cheque.
For our Consumers:
• Fulfilling requests for nutrition resource orders, recipe orders, merchandise orders, product/promotional item donations, and any other general inquiries
• Sending advanced information regarding upcoming educational/professional development events
• Administering contests or promotions
If you do not want DFM to have access to your personal information, please realize that we will not be able to process your consumer requests or honour contest/promotion entries.
We are responsible for the personal information under our control and we have designated a Privacy Officer who is responsible for our compliance with this policy and with privacy legislation.
How We Use Your Information
Any personal information that you provide will be used for the purpose for which it was collected as detailed in this brochure.
DFM will not disclose any of your personal information to any third party unless you have authorized us to do so. Exclusively to our producers, DFM may share a minimum amount of information or all of your information with third parties to facilitate business on your behalf. We may also disclose personal information where required to comply with applicable laws or lawful government requests. These parties commonly include:
• Financial institutions
• MB Agriculture Food and Rural Initiatives
• Keystone Agricultural Producers
• Milk Haulers
Security is Important to Us
DFM uses your personal information only for the purposes identified and access to your personal information is limited to those employees of DFM who need to have access to it.
Disposal of Personal Information
We keep your personal information for only as long as we need it to fulfill the stated purpose or as required by law.
Access to Your Personal Information
You have the right to access the personal information that we have about you and to request personal information that you believe to be inaccurate to be corrected. If you wish to access your personal information you should contact our Privacy Officer who will be pleased to assist you.
Who to Contact
Dairy Farmers of Manitoba
4055 Portage Ave.